Brief explanation of skill training system for foreigners

The government regulation on the Technical Intern Training for Foreign People Program in Japan had been formed from the mid-1960s which is training for employees of subsidiaries located outside of Japan. This regulation was evaluated and made official in 1993.

The meaning and purpose of the regulation on Technical Intern Training for Foreign People Program is that skills developed in Japan, technology and science (in this case are skills in work) can be channeled to the people living in the developing countries. Also as the real contribution from Japan with the program (Hitoduzkuri / Creating superior human resources) who would be responsible for developing countries (from an economic point of view)

The purpose of this regulation is the idea to systematize the systems and regulations on skills training for foreign workers. (After being made in 1993). This employment regulation is the basic concept and set forth in article 3, paragraph 2 which reads (Training of trainers should not be done as a means of adjusting labor bargaining)

The content of Technical Intern Training for Foreign People Program regulation is the engagement of contracts of employment between trained foreigners (who already have special skills in the home country and who wish to acquire skills and proficiency in work) with a Japanese company or certain private companies based in Japan. The training period is 5 years and the skill acquisition process is done according to the schedule and the plan that had been prepared.

Currently, the regulation of Technical Intern Training for Foreign People Program (who have specialization in certain fields) had been further revised in the year 2010. Using these regulations, currently foreigners who come to Japan for work, are increasing annually. Records from December 2017 to January 2018 are estimated up to 250,000 foreigners from 15 different countries working in 77 jobs and 139 different job positions such as agriculture, fishery, buildings,and others. After 2017, the type of nursing work is increasing, therefore the number of foreign workers coming to Japan is also increasing.
(※)2018-January
 

〔The number of foreigner living in Japan with status as a skilled worker〕

Name of country2012year2013year2014year2015year2016yearTotal
China34,79428,80526,63521,13611,193122,563
Vietnum4,4956,11411,17616,71112,54251,038
Phillipine1,4891,7492,7823,0351,96211,017
Indonesia1,5561,6192,2822,4801,4079,344
Thailand7811,0431,4861,7801,0256,115
etc9281,0802,4143,5552,17610,153
Total44,04340,41046,77548,69730,305210,230

Outline of Technical Intern Training for Foreign People Program.

The rules and regulations on this Technical Intern Training are part of international contributions and international cooperation for developing countries. They the trainees work under contract with trainee training centers or Japanese companies (who want young workers from developing countries) for 3 or 5 years to gain proficiency and expertise in the work that they did. After the contract expires and returns home, they are expected to spread the knowledge and skills they had to improve the economy in their home country.

(1) The trainees are expected upon returning home, by demonstrating their work skills and talents that they had, it could enhance self-motivation in work and contribute to the improvement of industrial technology for companies in their respective countries.
(2) The trainees are expected later on with their skills that have been honed in Japan, they can demonstrate the ability to always be curious about new things and understand about the quality management of products, understand the work culture, have an understanding about cost production, and play a role in increasing the production of factories and improvement of business activity
(3) For us training institutes in Japan, this program can strengthen the relationships with the companies in foreign countries, internationalization of working administration, and contribute to the revitalization of the company.

The role of each institution

The destination country for recruitment

<Sender institutions>
Local government accreditation agency and trainer registration agencies
・Intern recruitment and the selection process
・Type of registration procedure related to the distribution
・Health test examination before leaving the country to Japan
・Trainees protection
・Protection of the trainees families
・A visit to the training organizer
・Management after returning to homeland, guidance, and advice.
<local dealer>
Companies affiliated with trainer participants
・Intern recruitment and selection process
・Type of registration procedure related to the distribution
・Recommendation of selected trainee candidates
・Establishment of employee status and reassurance of employment even though they had returned to the country of origin
・Providing advice, guidance, and management after returning home
From Japan side

<management group>
Trade associations and cooperative business associations
・Formulation of training plan for trainees
・Providing work preparation classes for 160 hours
・Visit to the training organizer agency
・Reporting to the immigration office
・Counseling for trainees
・Assurance after returning home
・Selection of alternative training organizer company in case of difficulty,when undergoing training at this time

<Institute of training organizer>
The companies that accepting trainees
・Providing residential facilities such as dormitories
・Implementation of training based on the planning that had been made
・Evaluation and making journal regarding the training
・Training participants Recruitment who have met the labor laws and regulations.
・Control and work guidance, training, and daily life.

Requirements for admission of prospective foreign intern trainee.

Foreigners who want to train in Japan must meet the following requirements.

【Basic requirements of acceptance】
・Age over 18 and now working or had worked in a field that meet the acceptance qualification
・After the training period ends, the assurance for working again in the country of origin.
・Understanding the meaning and rules of the law on Training Program, also has a high spirit to follow the internship program
・People who get recommendations from local government to join the training program
・Can follow pre-departure training program to Japan (program about 3 months or more).
・Those who graduated from junior high school or equivalent
・Those who have not had experience in training in Japan.
・There are no critical health problems (such as dental and others)
・Have sufficient Japanese language skills to participate in training program
 ※For care work, N4 levels are needed
・Understand that the work to be done is not an easy task

ABOUT THE COUNTRIES INVOLVED IN THE LABOR DISTRIBUTION

Employment agencies or interns are principally 15 developing countries that have worked together with JITCO and R / D. Regarding the way more detailed acceptance and treatment of possible problems may be different later on. If this happens, the agency may recruit participants from developed countries such as Europe and America. R / D stands for Record of Discussions that was born together with the formation of rules on employment for foreigners, and has the function of exchanging official documents related to Japan.

JITCO or Japan International Training Corporation Organization is a foundation / (now changed to Public Interest Incorporated Foundation) that established by the cooperation of ministries of law affairs, foreign affairs, workers's welfare, economic and transportation industries established in 1991. Aimed to encourage and runs rules well and skills training system for and internships for foreigners. In addition,for being the registration agent and application submission of residence status to the immigration office. Other tasks of this organizations are to provide assistance, provide comprehensive implementation advice, support, and comprehensive assistance to agency companies, employment agencies, and private organizations abroad.

about the type of work that goes into qualification

If it approved occupations for transfer to technical intern training (ii)), the maximum to accept trainees are within 3 years. If the type of work does not match the one listed in the table, as long as it meets the requirements (about training and internship), then the agency may only accept worker within one year only.
(Notes: The type of work must be in accordance with the job qualified in technical intern training (ii).
If the type of work that has not been registered has passed the evaluation exam, then the type of work will get an additional 2 years permit with a maximum of 3 years can receive worker with that type of work)

▼ 1. Agriculture (6 operations in 2 job categories))
Job categoryWork type.pdf
Agriculture
Gardening
Upland crop / vegetable
Fruit growing
Animal husbandry
Pig farming
Poultry
Dairy

▼ 3:Construction (31 operations in 21 job categories)
Job nameWork name.pdf
Good beneathingCelestial plate punching machine construction
Pivoting weight
sheet metalSheet Metal Work
Sheet metal processing
Construction refrigeration air conditioningConstruction of cold facility construction
Raw materialsWood fine woodworking craftsmanship
Carpenters buildingCarpentry work
Formwork constructionFormwork construction work
Steel reinforcementSteel muscle assembly work
BrilliantJumping work
Building stoneStone processing business
Rock climbing
ceramic tileTile work
Roof tileAwkward work
Formally leftPlastering work
BlowBuilding pipeline engineering
Building insulationInsulation and cooling work
Construction completedPlastic floor finishing work
Carpet finishing work
Steel structure foundation construction
Board finishing work
Curtain construction work
Belt constructionWindow frame construction engineering
Waterproof constructionSealed waterproof construction work
Concrete pumping installationConcrete pumping work
Well constructionWell point construction work
Table instrumentWall work
Construction machinery construction
Grounding and leveling work
Excavation work
Compaction work
Construction furnaceConstruction work

▼ 5:Textile (22operations in 13 job categories)
Job nameWork name.pdf
Textile processing※Textile processing work
Sewing machine work
Winding operation
Yarn processing work
Woven fabric※
Weaving operation
Finishing work
Spun yarnYarn penetration work
Fiber dyeing work
Manufacture of fabric productsCircular knitting manufacturing work
Socks production
Warp knitted fabric production※Warp knitted fabric production
Women's clothing manufactureReady-made garment sewing operation
Manufacture of men's clothesMen's clothing sewing work
Underwear manufacture※Underwear manufacturing work
Bedding manufacturingBedding manufacturing work
Woven fabric manufacturing※Woven fabric production work
Carpet manufacturing work
Needle pattern manufacturing industry
Canvas product manufacturing industryCanvas product manufacturing industry
Cloth Fabric FabricManufacturing work
Sheet sewing※Car seat sewing operation

▼ 7:Others (24 operations in 12 job categories)
Occupation nameWork name.pdf
Furniture productionFurniture production
Printing industryOffset printing work
Better noteBinding work
Plastic moldingCompression molding operation
Injection molding operation
Inflation molding work
Blow molding operation
Reinforced plastic moldingManual stacking operation
PaintingArchitectural coating work
Metal painting
Steel bridge painting work
Painting work
Welding※manual welding
Semiautomatic contact
Industrial packagingIndustrial packaging machinery
Raw paper box Washi paper boxStriking and Cutting Operation
Box printing business
Stick box manufacturing work
Paperboard box manufacturing work
Manufacturing pottery industry products※Equipment glazing molding work
Press fitting operation
Transfer Craft
Automobile maintenance※Automobile maintenance
Building cleaningBuilding cleaning
NurseNurse
Airport operatorAircraft ground support work

▼ 2:Fishery (9 operations in 2 job categories)
Job nameWork namepdf
Fishing boat fishery
Fishery
Longline fishing
Fishing fish
Fishery
Fishing net catching fish
String net fishery
Fixed net fishery
Fish crab, mortar bag
Water and aquaculture industry
Fan shell / Oyster culture work

▼ 4:Food Manufacturing (14 operations in 9 job categories)
Job nameJob name.pgf
canning
Canning operation
Processing industry
Processing work
Heated and processed food manufacturing industry
Raw product
Dry product manufacture
Manufacture of processed goods
Production of smoked goods
Non heating fishery processing
Food manufacturing industry
Manufacture of salt products
Manufacture of dried products
Production of fermented foods
Manufacturing industry of fishery productsManufacture of fishery products
Beef manufacturing industry
Beef manufacturing business
Ham, sausage, bacon manufacturing industryHam, sausage, bacon manufacturing
Fermentation productionFermentation production work
Food processing industry
Food processing industry

▼ 6:Machinery and Metals(27 operations in 15 job categories)
Occupation nameWork name.pdf
castingCast iron casting operation
Non-ferrous metal casting work
ForgingHammer forging work
Metal working operation
Die castingHot chamber die casting operation
Cold chamber die casting operation
MachiningLathe operation
Pig iron bed operation
Metal press working operationMetal press working operation
Iron industryStructure iron work
Plant Gold PlateSheet Metal Processing of Machine Tools
Plating process
Anodizing treatment
Anodizing treatmentAnodizing treatment
FinishingTool finishing work
Mold finishing work
Machine assembly work
Machine inspection workMachine inspection work
Equipment storageMachinery maintenance work
Electronic assembly workElectronic assembly work
Electrical equipment assemblyElectrical equipment assembly
Transformer assembly work
Tool assembly work
Motor circuit manufacturing work
Substrate manufacturing industryBoard design work
Substrate manufacturing work

ACCEPTANCE NUMBER OF PEOPLE

At the company (training period), every year the number of people who can be supplied is limited depending on the full-time scale of the employees of the company. The number of full-time employees are the number of original employees other than the employees who are under a short-term contract such as part-time work. Please read the reference image as below.

Total number of full-time employees (original employees) in the institutions or the training organizers;Number of intern trainees
Over3011/20 of the original number of employees
201~300person15person
101~200person10person
51~1006person
41~505person
31~404person
30~3person
Description of the number of trainees in training institutions with total number of original employees under 30 people.
Example; The case where the company can receive 3 trainees in a year (where the original number of original employees is 30), as the above been depicted, the next year (second year) can receive 6 people and the third year can receive 9 people

ABOUT METHODS OF RECRUITMENT

Technical Intern Training contains the maximum of 3-year of internship period in which trainees are under contract, where they work in the company for skills and expertise. The employment acceptance scheme is divided into two methods: acceptance by individual enterprise or acceptance by organization.

When they are accepted by organization, after the trainees come to Japan, they will receive training and courses (such as Japanese language training and explanations of legal protection for trainees) and under contract with their training organizers, they will try to gain practical expertise. If the results of such expertise are evaluated and exceeded the standards, then such company or agency may change the employee’s admission license from under 3 years (technical intern training (ii) ) into maximum 3 years.
(N.b.) Individual enterprise recruitment also require some courses, but the implementation period is different from the group recruitment.

There are two ways of recruiting foreign workers.

(1)  individual enterprise:

Japanese companies (as well as training institutes) receive their own employees who work in overseas branch companies, joint ventures, or partner companies and conduct the training themselves.

(2) supervised by organization:

Organization (Supervising organization) that does not intend to seek profit like Society of Commerce and Industry, Small Business Association, cooperation, or Incorporated associaition, will receive techinal intern trainee and conduct technical internship at practical training institution.

ABOUT THE STATUS OF RESIDENCE FOR TRAINEES

There are two types of qualifications as below, with the activity content involving the trainees. First, the first year in Japan, which in that year gained expertise after entering Japan, and the second and third year of maturation of the skills that had been acquired. And for skilled worker visa status is divided into 4 classes.

Type Year 1 Year 2・3
individual enterprise type Resident status (technical intern training (i)a) Resident status(technical intern training (ii)a)
Supervised by organization type Resident status (technical intern training (i)b) Resident status (technical intern training (ⅱ)b)

ABOUT THE PERIOD OF RESIDENCE STATUS AS A TRAINEE

The training participants in the second year, to settle and to follow the training process, after completing the technical intern training (i), they have to pass level two of National Trade Skills Test conducted by Javada (Japan Vocational Ability Development Association) located at each prefecture. After getting permission to change the residence status from immigration, they may continue to follow the technical intern training (ii).

In such cases, trainee participants must acquire skills in the same skill field and at the same training organizer (the place where skill as technical intern training (i) is acquired.

  
First year in Japan:technical intern training (i) / as a target/ Mastery of work skills → after completing the training, if passed on National Trade Skills Test conducted by JAVDA →  change to technical intern training (ii)
  
Year two and so on in Japan :technical intern training (ii))  / Already professional on the honed skills → Professional training

Flow from the question and answer process -> go to Japan -> work placement-> until returning to home

Estimates from the first question and answer process to placement takes up to 6 months. We recommend to think of the unwanted conditions when determining the time lengths of this process

1,Arrangement and introduction of employment agencies in each country.

We will introduce a number of well-qualified domestic employment agencies for trainee candidates (who wish to acquire technical skills by coming to Japan and join Technical Intern Training for Foreign People Program) who are unaware of certified employment agencies in their country.

2,Arrangement and introduction of agenciesfrom Japan

We will introduce the best and qualified partner organization for companies that are wishing to recruit trained foreign workers but not yet know the foreign workers employment agency from Japan. Or another case where it had cooperated with the foreign workers employment agency but for other reasons want to replace it

3, Document creation

We will make the necessary official documents for foreign workers employment agencies from countries of origin and employment agencies from Japan.

【Important document】 For more detailsJITCOplease log into:「Status of residence Documents to be submitted」web with keyword (no version other than Japanese)。

4, preliminary check service of entry and residence-related applications & submission service of entry and residence-related applications to regional Immigration
Bureau

(JITCO/Japan International Trading Cooperation Organization)

Japan International Trading Cooperation Organization(JITCO)checks will be made on the submitted documents,By completing the incomplete document, we will also register from JITCO to the immigration office

5,The process of investigating the issuance of COE

(Regional Immigration Bureau)

Conducted investigation process of COE application requirement documents at Regional Immigration Bureau

6, Certificate of Eligibility for the Status of Residence (COE)/Residence card issued

(Board of management)

After COE requirement document has been checked and the positive result of COE is issued by the Regional Immigration Bureau (Can go to Japan with the petitioned status), through JITCO, COE and Zairyuukado / resident card sent to the organizer

7, Registration of residence status visa at

(Consulate of Japan overseas)

Upon receiving the COE, the local employment agency will be notified of the admission of the trainees' entry permit to Japan. After that it is expected that the trainee participants to come to the Japanese embassy in each respective country to submit COE and make the visa.

8, Leave the Country

Previously matched the arrival schedule that had been agreed before leaving the homeland to Japan

9, Entering Japan

On the day of arrival in Japan, the staff (from the company and Society of Commerce and Industrya s an institution which receive the trainee participants) come to the airport to pick up the trainee participants.

10, Short Course 1 month or 160 hours

Pre-employment training for one month or 160 hours. In the course, participants will receive Japanese language training and introduction to the Japanese culture. If previously they had received 80 hours of training in their home country, they just have to complete the remaining 80 hours of courses in Japan

11, Preparing for placement to the company (which receives foreign workers)

We will prepare the environment and the training environment (work) such as work equipment and life support equipment. This preparation is done no more than one week before the placement

12, Placement to company

The organizer will welcome trainees and place them in the company. After placement, trainee participants are required to report themselves and get a residence statement to the local municipal office within 14 days.

Regarding salary (as an illustration)

Provision of salary to trainees must follow the Japanese government regulations about the minimum wage for each prefecture.

The calculation is: minimum wage per prefecture X 1 number of working hours in one day X Number of working days in one month = monthly salary

Regarding salary (as an illustration)

Prefecture nameMinimum wage (hourly)JPYPrefecture nameMinimum wage (hourly)JPY
Hokkaido810Aichi871
Aomori738Mie820
Iwate738Shiga813
Miyagi772Kyoto856
Akita738Osaka909
Yamagata739Hyogo844
Fukushima748Nara786
Ibaragi796Wakayama777
Tochigi800Tottori738
Gunma783Shimane740
Saitama871Okayama781
Chiba868Hiroshima818
Tokyo958Yamaguchi777
Kanagawa956Tokushima740
Niigata778Kagawa766
Toyama795Ehime739
Ishikawa781Kochi737
Fukui778Fukuoka789
Yamanashi784Saga737
Nagano795Nagasaki737
Gifu800Kumamoto737
Shizuoka832Oita737
Kagoshima737Miyazaki737
Okinawa737

※For the latest calculation as of December 2017: for example if trainee participants work in Tokyo with 8 hours per day and get two days off on weekend then:

・Minimum wage in Tokyo : 958yen/Hour X 1 day = 8 hours working X 22 working days = 168,608JPY/month

※The minimum wage of each province and each year is different. It is expected to continue to conduct periodic checks.

About life after placement

About housing

It is expected that the company prepares a dormitory or residence after placement

As the requirements for foreign recipient companies that they are required for the company to prepare the residence for the trainee participants so that they are not worried about the cost of housing and there is no need to find their own residence. Also another requirementare the equipment below at the trainee participant’s residents

【goods to be prepared in residence as a requirement for the company】
・Have a place to stay for the trainees to stay in
・It has cooling and heating equipment
・Bed
・Bath’s equipment
・Cooking utensils
 

Supporting for the life of trainee participants

①Because there are differences in language and culture, they are certainly worried about life after they come to Japan. For that, one year after they enter Japan, a 160-hour collective training course will be held that will include Japanese language training and introduction to Japanese culture.
※If in their home country they had received 80 hours of training, then they only need to follow the remaining 80 hours of training after they come to Japan

②Staff working at the admissions agency will come periodically to conduct counseling processes for trainees to discuss life in Japan and training.

If they have problems and get confused, they can consult to the staff. Staff in various ways will support the training participants. After that, they will also get support from the company staff who will help guide related to the training and the life during the stay in Japan, sothe traineesdo not have to worry
 

Costs incurred by the recipient company

Of course there are fees from entry into Japan to placement, and the cost of entering Japan to training. The cost of the first period (the recipient company) must be paid. The initial period costs incurred by the recipient companies are as follows:

・Domestic transportation costs during training and airfare costs to Japan
・Charge when handling the status of residence.
・Cost of collective training conducted for a month after entry from Japan
・Assurance paid for trainees as living expenses for a month after entering Japan
・The cost of water, electricity, gas, and residence during training for one month after entering Japan
・Transfer fee to placement dorm after training and pickup fee from airplane when it arrives in Japan
・Health insurance costs (for 3 years)
 

Costs incurred by intern trainees

【Costs incurred by trainees after placement】
After they came to Japan, they completed training related to life in Japan and training. Those who have been assigned their work placements will be transferred to the company / agency that they will be placed and start working.

Every month there is a living expenses that must be incurred by trainees. However, trainee participants do not have to worry because all payments related to living expenses will be made and dealt with by the company.
Therefore, the cost as written below will be withdrawn directly from the monthly salary.
※The fees listed below are the cost of living as a trainee participant and can not be paid directly.

・Accommodation fee (monthly)
・Water, gas and electricity costs (monthly)
・Cost of renewal of residence status (seal price)
※ Once they pass the National Trade Skills test, the second year after which they wish to stay again in Japan is required a return fee for renewal of the residence status.

・The cost of the test National Trade Skills Test to change the status from No.1 to No.2 (1 year stay status to 3 years)
・Course fee for exam preparation of National Trade Skills Test
・Agency costs and investigations conducted by JITCO

Registration form of trained foreign worker

For trained foreigners who want to learn skills by coming to Japan, please click here